When the use of outside speakers is desired for classes taught at ²Ø¾«¸ó, the following guidelines should be followed.
This policy applies to all faculty, staff, and individuals employed by or seeking employment with the University.
Recurring Use of Outside Speakers
If the use of a speaker is to be a recurring part of the teaching of a particular class, the instructor should provide the dean with an estimated expenditure requirement (if applicable). This expenditure should then be added to the course in the form of a course fee and added to the course catalog.
Occasional Use of Outside Speakers
In some instances, a speaker may be available on short notice and the use of the speaker would greatly enhance the learning environment for our students. Many speakers will speak without charging ²Ø¾«¸ó. If a fee is charged or some sort of honorarium is desired, the instructor should inform his/her dean of the circumstances. Typically, the honorarium should be approximately $50 and may be in the form of an actual payment, lunch with the instructor, or even ²Ø¾«¸ó-branded merchandise. Commitments should not be made to the guest speaker until the dean and provost approval is obtained.
Process for Receiving Honorarium for Speakers
A check request should be prepared to receive honorarium funds for the speaker. The request requires approval from dean/Belleville campus provost and provost. It will then be forwarded to the VP or AVP for operations and finance for final approval. A copy of the prior approval for the speaker and W-9 for the speaker should be attached to the check request. These steps should be completed as soon as possible to allow for sufficient time to process the check request.